Sanergy HR Assistant Jobs Kenya

HR Assistant Job at Sanergy

Sanergy is an award-winning social venture that builds healthy, prosperous communities by making hygienic sanitation accessible and affordable in Africa’s urban informal settlements.

Our systems-based approach to solving the sanitation crisis involves five key steps: we build a dense network of low-cost, high-quality waterless sanitation facilities – called Fresh Life Toilets.

We currently seek a HR Assistant – HRIS, Payroll and Benefits who will work in our Administrative and Procurement Department.

A typical day for you might include the following

Compensation and Benefits

  • Ensuring sensitization of all benefits for staff is done annually and to completion
  • Maintaining a benefits tracker of staff on all benefits payments made for the different benefits and the debits and credits and ensuring that the trackers at any one time are up-to-date
  • Responding promptly to issues raised by staff concerning benefits and escalate where necessary
  • Administering health plans and other benefits, including enrollment and terminations in a timely and efficient manner.
  • Ensuring prompt submission and review of medical utilization reports and communicate observations and recommendations.
  • Ensuring Accidents and incidents cases reported on Salesforce are added to incident and accident tracker.
  • Collaborating with QHSE and Government Relations teams to ensure timely filing in and submissions of DOSH and insurance in case of any work Injuries.
  • Ensuring GPL/GPA/WIBA claims and medical reimbursements have been submitted to insurers in a timely manner and reimbursements done to the Internal customer/Company
  • Coordinating with insurance companies to resolve employee insurance challenges
  • Reviewing and process insurance provider billings
  • Reviewing costing schedules sent by the insurer and make sure they are accurate
  • Liaising with procurement partners to ensure that PRs for benefits are approved and payment processed on time to avoid discontinuation of service.
  • Continuously reviewing of Pension statements from the pension provider and summaries from accounting to ensure there are no discrepancies. Provide feedback to manager and the person concerned.
  • Collaborating with the Government Relations team to get quarterly compliance certificate for NHIF
  • Assisting in ensuring timely renewals of benefits on a yearly basis.


  • Ensuring that HRIS (Salesforce) staff profiles are 100% complete, accurate and up to date
  • Onboarding new staff on Salesforce and benefits and support staff on HRIS issues and inquiries

HR Services

  • HR administration, such as leave management, payroll administration, salary advance, contract reports and retrievals
  • Administering payroll for 200+ employees on a monthly basis
  • Liaising with Accounting Department in processing payroll and necessary deductions for the staff and ensuring the final commuted list of salaries and advances payable are checked and verified.
  • Generating and distribute payslips
  • Maintaining payroll records and keep them up to date
  • Records management through maintenance of staff physical files and records, ensuring up-to-date. An audit should be done annually and report on missing documents shared with Talent Partners and Manager.
  • Continuously check for missing documents from the trackers and send reminders to Talent Partners for the collection of the same.
  • Ensuring issues and inquiries raised are addressed courteously and in a timely manner
  • Providing reports when requested
  • Ensuring timely turnaround time of handling business cards requests from internal customers. Recommended time is one week from time of the request
  • Collaborating with the Design Specialist to create Posters for relevant HR events and Holiday notifications in a timely manner.
  • Sending communications through bulk SMS to workmen concerning HR related issues.
  • Collaborating with the Talent Partners and manager in having timely submissions of the overtime and Holiday attendance sheet.
  • Preparation Certificate of service for staff
  • Coordinating Clearances for Terminated staff
  • Ensuring all contracts are ready for renewal

Skills and qualifications you’ll need

  • Degree in Human Resource Management or Related field Diploma in Human Resource Management or Related field
  • Minimum of 2 years in Compensation & Benefits Administration
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines
  • Demonstrable experience in analyzing data
  • Demonstrable experience in Payroll administration skills of a large workforce
  • Working experience with Salesforce Human Capital Management Module is an added advantage
  • Proficient with office computer applications
  • Cultural Enabler: Ability to uphold the organizations values, creating and maintaining positive individual and collective relationships with relevant stakeholders.
  • Acts as a change agent, developing and guiding the organizations capacities to continually adapt, translating this into effective and sustained change processes and structures
  • Mandatory knowledge of Kenyan labour laws and processes including working understanding of Employment Act, Labour Relations Act and Work Injury Benefits Act
  • Time management skills and attention to details
  • Good interpersonal and communication skills.

Qualities you’ll need to fit in well with the Sanergy-Stars

  • A collaborative spirit that compels you to work beyond your team
  • A desire to understand and serve customers
  • A willingness to embrace diversity, integrity, and empathy
  • An innovative approach to assessing and testing new ideas
  • An enthusiasm to achieve set targets and improve yourself professionally

How to Apply

CLICK HERE to apply online.

Clearly indicating your available start state, your resume/CV and cover letter by 20th December, 2018.

Application will be reviewed on a rolling basis.

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