Assistant Finance and Administration Officer Jobs

African Gender and Media Initiative Trust – Advancing Gender Equality through Research and Action on Women’s Human Rights

Assistant Finance and Administration Officer

African Gender and Media Initiative (GEM) is a cutting edge not for profit organization that works to advance gender equality through research and action on women’s human rights.

GEM brings together women experts in women’s human rights issues specifically women’s health, sexual and reproductive rights, gender-based violence, media, advocacy and research.

GEM seeks to recruit an Assistant finance and administration officer.

The assistant finance and administration officer will work under the supervision of the Finance and administration officer to develop project budget, support office and administration and procurement.

Reporting to: Finance and Administration Officer

Job Location: Nairobi

Key Duties and responsibilities

  • Providing support to the finance department
  • Processing work orders, supplier invoices, purchase orders, expenses claim, account payments, and payroll.
  • Assisting the financial management team with credit control processes, budget planning, and expense analysis.
  • Maintaining a digital record of all financial transactions, documents, and supplier information.
  • Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
  • Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
  • Managing changes of staff members’ financial information if needed.
  • Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.
  • Assisting with audits, fact checks, and resolving discrepancies
  • Ensuring financial records are maintained in compliance with accepted policies and procedures
  • Carry out bank reconciliation
  • Processing staff field advances and travel imprests
  • Ensuring statutory payments (NSSF, NHIF and withholding tax) are paid in an accurate and timely manner
  • Maintenance of the fixed assets register
  • Performing some human resources functions
  • Support project logistics and planning


  • Must have knowledge in basic accounting principles
  • Must have knowledge in basic accounting principles
  • Must have proficiency with computers and software, such as MS Excel or QuickBooks


  • Excellent analytical skills and financial prowess.
  • Good organizational and time-management skills.
  • Strong team player with solid communication skills.
  • Exceptional attention to detail.

Qualifications, Skills and Experience

  • A bachelor’s degree in finance, business administration, or a similar field.
  • A minimum of 1 years’ experience working as a financial admin assistant.
  • Working knowledge of accounting software, such as QuickBooks and NetSuite.
  • Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
  • High levels of integrity and ability to handle confidential information.
  • Exceptional time management and verbal and written communication skills.
  • Familiarity with basic accounting principles.
  • Professional manner and a strong ethical code.
  • Ability to multitask and remain motivated and positive.
  • Commitment to working efficiently and accurately.

How to Apply:

Applicants who meet the requirements stated above should send their application letter and detailed CV
indicating 3 referees.

Two of whom should have been direct supervisors to: with Position Applied on the Subject line.

Candidates MUST indicate their Current and Expected salaries.

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