AMPATH Administrative Assistant Job

Administrative Assistant Job at AMPATH

Job Purpose

The Administrative Assistant will provide administration and logistical support and ensure proper operations of office systems.


  • Ensure the front office, work stations, common areas, etc. are maintained and kept clean and tidy;
  • Ensure organizational annual licenses are renewed and displayed as necessary;
  • Ensure service providers avail services as required to maintain equipment and goods in serviceable/working condition;
  • Manage booking of conference and meeting rooms and ensure the rooms are ready before scheduled use;
  • Make flight, hotel accommodation and transport reservations/requests for staff as necessary then follow up with staff to ensure liquidation for travel is done and forwarded to Finance Department.
  • Contact courier companies for external dispatch and delivery of mails and parcels;
  • Support project team by handling routine tasks as called upon from time to time;
  • Assist in research and preparation of materials for meetings
  • Receive visitors, answer telephones and transfer calls to the appropriate department or staff member;
  • Maintain a routinely updated register of all fixed assets and consumables;
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipt;
  • Supervise the Driver and Office Assistant

Academic Qualifications

  • Bachelor’s degree in Business Administration

Experience & Skills

  • 1 – 2 years of related work experience
  • Excellent Microsoft Office and internet skills
  • Excellent written and communication skills
  • Excellent organizational skills and ability to prioritize, multi-task and work independently
  • Ability to compile and present/display data
  • Ability to maintain confidentiality

How To Apply

Please email: a cover letter detailing your suitability, Curriculum Vitae, contact information for three referees (name, email address, and telephone number) and a copy of your most recent pay slip.

Please include the job title that you are applying for on the subject of the email and send to by 5:00pm January 30, 2019.

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