Administration Officer Jobs in Nairobi Today

Administration Officer Job at CBM

Location: Nairobi, Kenya

Objectives: Responsible and accountable for all administration, procurement and safety & security matters at CBM Office in Nairobi.

Main Tasks for the Administration Officer Job

  • Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency;
  • Coordinate visa applications for visitors and expatriate co-workers;
  • Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits;
  • Ensure the timely development of annual work plans and budgets for the department;
  • Manage,prepare, circulate, file and archive all administrative and contractual documents in conformity with CBM procedures.
  • Supervise country office administrative staff;
  • Coordinate with relevant person’s full cycle of procurement processes as per CBM /applicable donor guide.
  • Safety and security focal point for the Nairobi office, ensure all staff and visitors comply with Safety and Security SOP in the country.
  • Inventory and Asset Management as per laid down procedures.
  • Ensure all CBM assets, equipment and vehicles are timely and adequately covered for risks through various applicable insurance products;
  • Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues;

Administration Officer Job Qualifications

  • Bachelor’s Degree in /Business related field with a specialization/bias in Procurement;
  • CIPS qualification and KISM membership is an added advantage.
  • Driving proficiency will be an added advantage.
  • A minimum of 4-years of experience in a in a similar role ensuring effective operations in administration, systems and controls particularly with an international development organization
  • An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
  • Ability to prioritize work and meet deadlines.
  • Highly organized, flexible, self-directed and comfortable working in a fast-paced environment with changing priorities and under minimal supervision.
  • Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them
  • High level of professionalism, maturity and integrity when dealing with sensitive information and issues

How to Apply:

Application Procedure:

Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to

Application deadline: 5 pm 7th February 2019

CBM encourages persons with disabilities who qualify to apply for this position.

Only short-listed candidates will be contacted.

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