Location: Fedha, off Outer Ring road, Nairobi
Our client, a provider of automated greasing systems and total lubrication solutions, is hiring an Accounts and Administrative Assistant to join their company.
Responsibilities
Accounting Roles
- Reconcile invoices and identify discrepancies
- Create and update expense reports
- Process reimbursement forms
- Prepare bank deposits
- Enter financial transactions into internal databases
- Check spreadsheets for accuracy
- Maintain digital and physical financial records
- Issue invoices to customers and external partners, as needed
- Review and file payroll documents
- Participate in quarterly and annual audits
Administrative Roles
- Answering and directing phone calls to relevant staff
- Scheduling meetings and appointments
- Taking notes and minutes in meetings
- Ordering and taking stock of office supplies
- Being a point of contact for a range of staff and external stakeholders
- Preparing documents for meetings and business trips
- Processing and directing mail and incoming packages or deliveries
- Greeting and directing visitors and new staff to the organisation
- Researching and booking travel arrangements for staff members
- Finding ways to improve administrative processes
Requirements
- Degree/Diploma
- ATC/CPA certified
- More than 2 years accounting experience
- Proficiency in QuickBooks and Excel
- Knowledge of clerical practices and procedure
- Knowledge of accounting, data and administrative management procedures
- Excellent computer skills and knowledge of office software packages
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Integrity
How to Apply
Deadline: Interested candidates who meet the above criteria should submit their online application on or before 23rd November 2018
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted.